Welcome to your guide on TELUS Farm Accounting reports. These tools are designed to give you a clear, instant look into your farm’s financial health, helping you make smart, data-driven decisions.
Quick Tips for All Reports:
Drill Down for Detail: Whenever you see text highlighted in purple, you can click it to dive deeper into the underlying transactions.
Easy Sharing: Every report can be exported to Excel or saved as a PDF for easy printing.
Financial Performance & Position Reports
1. Profit and Loss (P&L)
The P&L report highlights your income and expenditures, making it easy to identify where your money is going and spot areas to cut back. You can view the P&L for your entire business or filter it by specific enterprises or tags.
You can run this report on two different accounting bases:
Report Basis | What it Includes |
Accrual Basis | Money In/Out, Supplier/Customer Invoices, and Adjustments. |
Cash Trading | Money In/Out, Supplier Payments, and Customer Receipts. |
2. Balance Sheet
This is a financial snapshot of your business at any specific point in time. Use it to instantly see your assets, liabilities, and remaining equity.
3. Trial Balance
This report displays your category balances for any chosen date range and includes critical opening balances for accurate reconciliation. It is incredibly useful for your accountant when finalizing year-end accounts and tax returns. (See also: Categories - Overview).
4. Cash Flow
Track the actual movement of money in and out of your business.
Customisable: Filter by single or multiple bank accounts for up to 12 months (complete months only).
Granular: Filter by Enterprises and Tags, or drill down to the transaction level to see exactly how totals are calculated.
VAT Breakdown: All displayed figures are net amounts; VAT elements are separated clearly at the bottom of the report.
Operations & Operations Management
5. Receivables
See exactly who owes you money. This report breaks down outstanding customer debts by individual invoice and tracks how long they are overdue.
6. Payables
The counterpart to Receivables, this report outlines what you owe to your suppliers, broken down by invoice and due dates.
VAT Returns
This report automatically calculates the VAT you owe to HMRC or what HMRC owes back to you. You can submit your figures directly to HMRC from this screen.
⚠️ Important VAT Reminders:
Refresh After Changes: If you edit any financial figures after your initial VAT calculation, always click the Refresh button at the bottom of the screen.
Lock Your Data: Once you are happy with the figures, Save and Lock the period.
HMRC Authorisation: During the submission process, you will be prompted to authorise TELUS Farm Accounting to connect with your HMRC account.
Data Exports (Excel)
The following specialised reports are designed to be exported directly to Excel. Once calculated, they will appear ready for download at the bottom of your screen:
Customers: A complete directory of clients, including contact details and current balances.
Customer Invoices: A clean list of all outstanding customer invoices.
Suppliers: A complete directory of vendors, including contact details and current balances.
Supplier Invoices: A clean list of all outstanding supplier bills.
Transactions: A raw list of all transactions within a selected date range.
General Ledger: Available as a Summary (totals per category) or a Detailed Listing (every item mapped to Trial Balance categories).
💡 Pro-Tip: We highly recommend adding your accountant as a user in Company Settings so they can pull the General Ledger and supporting reports themselves at year-end.
Note: Exported reports are static. If you add or change data, you will need to recalculate the report to see updates.