All of your business transactions can be entered through the ‘Customer, Supplier and Banking options in Farmplan Business Cloud.

To make your life a little easier, we've outlined each one below. We have also provided links to more comprehensive articles which explain exactly how to enter transactions in Customers, Suppliers and Banking.

Customers

From here you can create new customers, allocate them to groups and either create or view invoices, credit notes or quotes that you have issued to customers.

This should only be used for customers you offer credit to i.e. customers who do not pay you straight away. If you are on the standard VAT scheme your VAT account will normally be affected but not the bank account at this point.

Instant sales can go straight through Banking without the added step of creating a customer and an invoice.

The Customers’ tab will not be visible to you if you did not indicate that the business invoices customer in the initial set up wizard. (See Company Settings).

To learn more about entering customer invoices click here.


Suppliers
This option is identical to Customers except this manages the handling of your supplier invoices, rather than your customer invoices. Supplier invoices are invoices from your suppliers that have offered you credit, i.e. you don’t pay them straight away but on the standard VAT scheme wish to claim the VAT now.

For example, you might have an account with an agricultural supplier where you order goods and pay them each month. The invoices from that supplier should be entered here and the payments you make to them entered through the Banking tab at a later date.

However, if you have a regular direct debit such as an HP payment you would simply enter those transactions in the Banking tab because you are paying straight away (no supplier invoice required).

You may not be able to see the Suppliers tab in your account if you did not specify that suppliers invoice the business in the initial set up wizard, however, you can toggle it back on under Company Settings.

To learn more about entering supplier invoices click here.

See also - Supplier Credit Notes


Banking
Banking is where all of your cash/banking transactions are entered. Here you will have a number of accounts including your bank accounts, credit cards, cash and PayPal etc. This is where you will enter the majority of your business transactions.

When you click on the Banking tab, a list of your bank accounts and their balances will be shown.

From here you can add accounts, expand on information in your accounts (to view how the balance is made up), edit/delete accounts and enter new banking transactions, either manually by importing them or using our bank feed feature.

In the example below you can see this business has number of different account types including a NatWest bank account, a cash account (this may be a till or petty cash), a merchant account (for taking card payments), a PayPal account and two directors loan accounts (for Limited Companies only).

From here you can add accounts, expand on information in your accounts (to view how the balance is made up), edit/delete accounts and enter new banking transactions, either manually, by importing them or using the bank feed feature.

To learn more about entering bank transactions using a bank feed click here.

To learn more about entering bank transactions using a file import click here.

To learn more about entering bank transactions manually click here.

Adjustments

Occasionally you may need to make internal adjustments between category codes, perhaps for year-end adjustments or for VAT adjustments such as Fuel Scale Charges.

To learn more about entering adjustments click here.

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