Bank rules in TELUS Farm Accounting save you time by automatically categorising, allocating tax codes, and assigning enterprises to your imported bank transactions.
By setting up rules for routine expenses or income, you ensure consistent bookkeeping and can even choose to "auto-confirm" transactions—completely eliminating manual entry for predictable, recurring items.
Note: Bank rules only apply to transactions imported via an automatic bank feed or a file import. They do not apply to bank transactions you enter manually.
Method 1: Create a Rule from an Existing Transaction
The easiest way to build a rule is directly from a transaction you are already reviewing. The system will automatically pull the description and amount to help you get started.
1. Open the transaction actions: From the 'Check' tab.
Go to the Check tab of your bank feed or imported transactions. Find the draft transaction you want to use, click the green More Actions button, and select Create Bank Rule.
2. Name your rule: Be descriptive.
Give your rule a clear, informative name so it is easy to identify later on the Bank Rules summary page.
(Optional: If you add text to the rule's description field, that exact text will automatically be appended to all future transactions processed by this rule).
3. Refine your rule conditions:Make it flexible or specific.
The system brings over the exact description and amount. Edit these to ensure the rule catches future transactions:
For general matching: If a description includes a date or reference number which isn't consistent, remove those details. Change the condition to Includes and use a generic keyword which is always present. Click the red minus (–) sign to delete the amount condition so it catches purchases of any value.
For exact matching: If you are setting up a rule for a fixed direct debit (like a recurring insurance payment), leave the exact amount condition active so it only triggers for that specific total.
4.Assign bookkeeping details:Category & Tax.
Select the Category (e.g., Vehicle Fuel & Oil) and Enterprise (if applicable) that this rule should apply. The system will pre-populate the bank account and suggest a tax code based on the category selected, but you can change these if needed.
5.Toggle Auto-Confirm (Optional):Zero manual effort.
Turn on Auto Confirm if you want TELUS Farm Accounting to automatically process and clear these transactions without you having to click "Confirm" every time. You can still review these later under the Confirmed tab.
6.Save the rule:Final step.
Review your logic and click Apply This Rule to save.
Method 2: Create a New Rule From Scratch
If you want to build a rule ahead of time rather than waiting for a transaction to appear, you can build one from your settings dashboard.
1. Navigate to the Dashboard
Go to Banking > Bank Rules and click the New Rule button.
2. Build Your Logic Conditions
You will construct your rule by choosing a starting trigger, which opens up specific comparison options:
Initial Trigger | Secondary Option | Example Use Case |
Money In or Money Out | Greater than / Less than / Equal to / Not equal to | Matching transactions based entirely on specific financial thresholds or exact values. |
Description | Equal to / Not equal to / Includes / Excludes | Matching based on text. For example: Selecting Description <Includes> and the consistent text, to catch entries. |
3. Assign and Save
Select the target Bank Account, choose the appropriate Category and Tax Code, decide if you want Auto-Confirm turned on, and click Apply This Rule.
Reviewing, Editing, and Bulk-Managing Rules
You can manage your entire library of automated logic at any time by navigating to Banking > Bank Rules.
Edit or Delete: Clean up old or conflicting rules directly from the summary list.
View History: Click the Transactions button next to any rule to see a full log of every transaction it has ever processed.
