Overview
The Suppliers to Pay page helps you manage and process outstanding supplier invoices. This tool allows you to view, filter, and select invoices for payment, then generate a payment report to use with your chosen payment method (internet banking, cheques, etc.).
You are also given the option to mark invoices as 'Payment Pending', which will set a status on the invoice to inform you that it has been marked to be paid. This status will be cleared once the invoice has been paid via a supplier payment bank entry.
Important: This page does not process actual payments—it creates a report that you use to make payments manually.
How to Use Suppliers to Pay
Step 1: Access the Page
Navigate to Suppliers > Suppliers to Pay
Step 2: Review and Filter Invoices
View all invoices with outstanding balances in the table
Filter by: Supplier(s) or due date
Sort by: Supplier name, invoice reference, or due date
Step 3: Select Invoices to Pay
Check the 'Pay?' checkbox next to each invoice you want to include in the payment run
Step 4: Create Payment Report
Click 'Create payment report'
Review the confirmation screen showing selected suppliers and payment totals
(Optional) Enter a payment reference—this appears on the exported report only and is not saved in the software
Click 'Create payment report' again
The payment report will open in a new browser tab. Use this report to process your payments manually.
Step 5: Mark as Payment Pending (Optional)
After the report generates, you'll see the prompt: "Do you want to mark the invoices as Payment Pending?"
Select Yes: Invoices receive a blue "Payment Pending" status and are removed from the Suppliers to Pay screen. This alerts other users that these invoices are included in a payment run.
Select No: Invoices remain marked as unpaid and will continue to appear in the Suppliers to Pay screen.
Managing Payment Pending Status
If you need to remove the Payment Pending status from an invoice (e.g., if the payment was not completed):
Go to Supplier Invoices screen
Select Actions > Clear Payment Pending
The invoice will return to unpaid status and reappear in the Suppliers to Pay screen.